IOR Global Services - Top 10 Questions when Moving to the U.S.
Top 10 Questions When Moving to the U.S.
I was speaking to a very excited assignee earlier this week named “Carlos.” Carlos was moving to the US from Spain next month for his very first assignment and he told me he already had his “checklist” in place. On his first day in the US, he planned to open a bank account, sign a lease, get his social security number and secure his Driver’s License! He was starting his new job the very next day after his arrival, and he wanted to be ready. While I loved his enthusiasm, we had to set proper expectations.
When employees are relocating to the US, they often get information from their work colleagues, friends, the internet and media…and certainly much of this can be helpful. However, when it comes to important relocation matters including housing, government registrations and schooling, it is our job to explain to our clients how Destination Service Providers provide valuable information and local insights that will save both the employee and employer time and money. Here were some common questions we hear at IOR from companies and their employees that are relocating to the US.
What do I do first?
If an assignee is coming into the US via direct arrival (like Carlos) and starting work immediately, the Destination Consultant may be the first friendly face they meet in their host country. This can make all the difference for the assignee on how they will view their new city and find their next home. IOR recommends first applying for a social security number and opening a bank account within the first few days of arrival. The Destination Consultant will ensure not only that the assignee has the proper documentation, but also advise on the best times to do these tasks and be with them in person every step of the way. Once the assignee is verified at the Social Security office, they will receive their number within a few weeks. When the card is received, the assignee can then bring their number to the bank for documentation purposes and take the State issued Driver’s License test. Typically, home country licenses are valid the first 90 days of being in the US so there is adequate time to take the exam.
But what about an International Driver’s Permit?
The International Driver’s Permit (IDP)is very beneficial for assignees on short term assignments (STA) who will be in the US for 6 months or less and do not need a state issued license. It is important to note that laws, procedures and protocol can vary widely from State to State. This is where your local consultant can help you navigate the nuances of the specific destination.
Do I need a Social Security Number to sign a lease or enroll my children in school?
No. If asked on an application, the assignee can let the property management company or school know that they have applied for a social security number. If needed, they can present their number after receipt.
Are public schools or private schools a better option for my children?
The local Destination Consultant can guide the assignee and their family through the US school process. If the assignee has children, school support is highly recommended. There are excellent public and private school options available throughout the U.S., but schools vary greatly by location. It is also important to know what is required to register children at public schools and enrollment deadlines and tuition at private schools. IOR cannot guarantee anyone placement at a school, but we can guide the assignee through the process with applications, appointments and information.
What is a Letter of Employment?
It is important for the employee to have in hand a Letter of Employment when arriving in the U.S. This letter is signed by an authorized representative (typically the employer’s HR department) and includes information such as the employee’s title, compensation and employment start date or contract term. Landlords often require this document which serves as evidence that the assignee will indeed receive the income necessary to afford the intended rental.
Can my spouse receive a social security number? Do children need a social security number?
If they are coming in on a L-2 visa and have the necessary documentation (including a translated marriage certificate) they can apply and receive the number within the same time frame as their spouse with a L-1 visa. Children coming in on a L-2 visa are not eligible to receive a Social Security number.
Is it easy to find a furnished property?
In the US, most properties are unfurnished but do come with kitchen appliances (e.g. refrigerator, stove, dishwasher). If the assignee is coming without a shipment, IOR’s suggestion is to rent furniture or purchase inexpensive furniture (IKEA).
Will the rental properties I view in the Spring months be available when I move in the Summer?
No, not likely! The goal of a home finding trip is to secure a rental property lease. Most markets are tight — demand is high and supply low – and properties move quickly especially on the East and West Coasts. The ideal time for a home finding trip is 4-6 weeks prior to the desired lease start date.
Is it possible to receive a transfer/ diplomatic clause for my rental property?
In the US, most leases do not have a transfer/ diplomatic clause in place for a 12 month in length. If the lease is over 12 months in duration, IOR will do everything they can to ensure that a clause is put into place if the assignee is transferred out of the area (typically over 50 miles away). Some states do offer a buy- out clause (typically two months rent) when vacating the lease early.
I have lived in the US before in New York but will now be living in Texas. How different will it be?
VERY different! Every region of the US has unique a culture, climate, real estate market and cost of living. Living in the South has a warmer climate, typically a lower cost of living and a more “laid back” personality than in the Northeast. Local Destination Consultants work with assignees to acquaint them to their new surroundings and give them an “insider’s” view into their new city and all that it has to offer. Moving to the US can seem daunting but working with a knowledgeable DSP can simplify the process while saving time and money for the company and assignee.